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By-Laws and Articles (amended June 1, 2009)2. To provide opportunities for meeting other residents of the community. 3. To promote the understanding of the etiquette and rules
of golf.
4. To advance knowledge and skill in golf.
B. Notwithstanding any other provision of these articles, the Association is organized
exclusively for the enjoyment of its members.
C. Voting Rights - Each member in good standing shall have one vote at meetings, elections and other proceedingsthe Association. A member in good standing is one whose dues have been paid at the time of the vote. D. Dues
- Membership dues shall be paid annually at a time established by the Board of Directors. The Board shall
establish all dues and subscription rates for the Association. Only those whose dues are currently
paid shall be members in good standing entitled to the privileges of membership. E. The Association shall maintain a current list of active members. Article IV – Officers A. General - Officers of the Association shall be President, Vice President, Secretary, Treasurer, the elected Chairman of the Social, Tournament, Rules and Publicity Committees. These officers shall constitute the Board of Directors of the Association. Vacancies in any officer position shall be filled by a vote of the majority of the remaining officers (Members of the Board of Directors) for the balance of the term. B. Election of Officers and Terms of Office
1. The
membership shall elect officers of the association, as prescribed by Article IV,from its own ranks at a membership meeting
called annually or by mail ballot, for this purpose. A simple majority of those voting is sufficient to elect an officer for
the following term of office. 2.
a) The term of the officers shall be two years. All officers may succeed themselves with no limit on the number of
terms they may serve. b) The offices of Vice President, Secretary,
Social Chairman and Rules/Handicap Chairman shall stand for election in odd number years. This began
in 2005 c) The offices of
President, Treasurer, Tournament Chairman and Publicity Chairman shall stand for election in even numbered years, beginning
in 2006.
C. Duties of Officers 1. The President shall preside at all Board and Membership meetings of the Association, and shall perform all duties assigned to him by the Board, or Association membership. The President with the concurrence of the Board shall solicit and appoint association members to serve on various task forces and committees as deemed necessary to the functioning of the Association. He shall be one of the officers who may sign checks of the Association. 2. The Vice President shall assume the duties of the President in his absence and aid the President as he determines. He may be one of the officers to have the authotity required to sign the checks of the association. 3. The Treasurer shall oversee the collection of dues, member records, the funds of the Association and their expenditure at the instruction of the Board and perform all other duties assigned by the Board. The Treasurer shall make at least one report yearly on membership and on the financial condition of the Association. He shall be one of the officers who have the authority to sign checks of the association. 4. The Secretary shall oversee the office, and all other pertinent records of the Association and perform all other duties assigned by the President and/or Board. The Secretary shall make at least one report yearly on the state of these responsibilities. He may be one of the officers required to sign checks of the association. D. One person may not hold two or more offices simultaneously but functions of specific offices may be delegated with Board approval. Article V - Committees A. There shall be four standing committees, the Tournament, Rules/Handicap, Social and Publicity committees, and any additional Ad Hoc Committees from the membership to help in carrying out the purposes of the Association. Committee chairmen shall be elected as prescribed in Article IV and will become members of the Board of Directors. At the beginning of each term of office, the President shall recommend the establishment of any Ad Hoc committees deemed necessary. B. Standing Committees 1. The Tournament Committee: Shall consist of an elected Chairman and a number of members as determined by the Chairman with approval from the President. a. The Tournament Committee shall have the responsibility of formulating and recommending to the Board the tournament schedule of events for the golf fiscal year including format and prize structure and for the publicizing the schedule and, as deemed appropriate, individual events. Alternations or amendments to the tournament schedule may be made for approval of the Board, during the golf fiscal year depending upon need. The Tournament Committee will substantiate the need for alternation for Board record Purposes. b. The
Tournament Committee shall be responsible for coordinating tournament schedule and tournaments with the
Golf Professional. As necessary, the Tournament Committee shall consult with the Rules/Handicap
Committee. 2. The Rules/Handicap Committee: Shall consist of an elected chairman and a number of members determined by the Chairman with approval from the President. a. The Committee shall have the responsibility to coordinate with the Golf Professional and Recommend Local Rules for the purposes of speeding the pace of play and assuring fairness in Association related golf activities. b. The Committee, in coordination with the Tournament Committee will determine the flights for periodic tournaments by noon of the day preceding the tournament. To assure fairness in the competitions the Committee is vested with the authority to assure the accuracy of handicaps by reviewing posted scores, tracking tournament results, and, if necessary, discuss with golfers inconsistencies between handicap and tournament scores. In the unanticipated situation, the Committee by majority vote, may adjust handicaps for tournament purposes. c. The committee shall be responsible for explaining the USGA and Local Rules of Golf. Members may request an explanation of rules and may recommend to the Committee adjustments in USGA rules for Local conditions.
The Committee shall have the responsibility to manage all aspects of the social functions undertaken by the Association. The committee shall be responsible to provide food and beverage for the Association luncheons and for the opening and closing Association events. 4. The Publicity Committee: Shall consist of an elected chairman and a number of members as determined by the Chairman with approval from the President. a. The Committee shall have the responsibility to have the results of all Association events published in the Pro Shop, Westlake Journal and any other publication deemed appropriate by the Board. b. The Committee shall be responsible to provide the distribution of flyers, notices and other documents necessary to carry out the business of the Association. Article VI - Board of Directors A. The Board of Directors shall be responsible for governing the Association. B. Meetings - The Board shall meet as necessary at the call of the President at a time and place deemed convenient to the members of the Board. C. Quorum - A quorum of the Board must be present for taking official actions. A quorum of the Board shall consist of a simple majority. D. The Board shall have the authority to fix the dues for the Association as well as any special fees for activities and prizes for periodic tournaments. E. The Board shall have the authority to establish Ad Hoc committees. Article VII - Membership Meetings The Association shall have at least one membership meeting each year for the purpose of the election of officers and to conduct other business as determined by the Board. Notification of this meeting shall be made to all members in a timely manner. A quorum is required for the conduct of official business of the Association, including the election of officers. A quorum shall consist of twenty-five (25) members. VIII –
Amendments Article The Board, by a majority vote, shall have the authority to amend these By-Laws. Any member of the Association may propose amendments to the By-Laws. The Board shall consider such proposals. If the Board determines not to amend the By-Laws, the proposer shall be notified. The Proposer may then submit a petition to the Board, signed by at least fifteen (15) members of the Association and the Board shall then introduce the proposed amendment for consideration at the next full membership meeting. Any such proposal must be approved by a majority of the members present at the meeting to amend the By-Laws. Article IX-Medical Consideration for Relief from membership Dues Any member of the Westlake Men's Golf Association)Association) who has sustained an injury
or incurred an illness that will prevent them from playing in the Association's weekly tournament for the remainder of the
season, and is seeking relief from the membership dues paid, must submit a letter from their doctor to either the Predident
of the Association or the Head Pro. The letter must explain the illness or injury The Board of Trustees
will review the request and make a determination. Refunds will be made based on the number of weeks that the Association's
season has expired to the date that notiicationis received of the injury or illness. I.e. If five (5) weeks of the season
has been completed when the member first makes a request for refund he will be eligible to receive 21/26 of the year's paid
dues or .0385% per week of the unexpired weeks of membership, rounded out to the nearest dollar. There
will be no refunds after the completion of 13 weeks of the Association's season. Extenuating circumstances
may be comsidered when determining the appropriate settlement of the member's appeal. The yearly membership
may be restored by the member relinquishing the full amount of the refund. Article X
– Miscellaneous In the event of dissolution, all of the remaining assets and property of the Association shall, after necessary expenses thereof are paid, be expended in the form of a social event for the members then in good standing or to a charity qualifying under the standards of the US Internal Revenue Code, such distribution at the discretion of the Board ofDirectors. Guidelines for Incorporating White & Gold Tee Play USGA rules provide a method for members to play from different tees. At Westlake, any member on Wednesday, playing from the higher rated tees (white) would be entitled to a more strokes handicap than members playing from the forward tees (gold). This is based on the rating difference between the tees. The Pro Shop will use a formula as devised by the USGA to adjust the handicaps on a weekly basis. Any WMGA member may play from the gold tees if they meet the following qualifications and agree to the guidelines: 1. The member must have a handicap index of 20.0 or higher and be 70 or over. There will be no exceptions. 2. The member who meets this qualification may elect to play from the gold tees, by designating so at the time he signs up to play. 3. The member electing to play from the gold tees may opt to return to play the white tees at any time, but must re-qualify to return to the gold tees.
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